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Minutes
April 2011 - May 2010
COASTAL CRUISERS BICYCLE CLUB
MINUTES
APRIL 11, 2011
The Coastal
Cruisers Bicycle Club's regular month
meeting was held on April 11, 2011 at the
Olde World Restaurant in North Port.
President Bob Carroll opened the meeting at
7:00 p.m.
MINUTES:
The minutes of the March 14 meeting were
read and approved. One correction was later
made, i.e., Peter Huber was the sole nominee
for vice-president while Walter Taylor will
continue on the board as immediate
past-president.
TREASURER'S
REPORT:
Frank Lentz reported that the Memorial Ride
cost the club $1602 leaving $5419.14 in the
checking account.
MEMBERSHIP:
Sandy Lentz reported that the club has 487
paid members.
SUNSHINE:
Joanne
Slemmer stated that she has sent out several
cards over the past month.
WEB SITE:
Sally Entlich reported on the number of hits
for each of the pages in the newsletter for
the past three months. The home page has
had over three thousand hits; the rides page
over two thousand. Ads, articles, and
member fun pages have had fewer with the
club info page getting not many at all.
Sally suggested that this may be because
members are not aware that ride maps and cue
sheets can be accessed there.
SAFETY:
Connie
Garrison reported on three accidents
involving club members during the past
month; one as a result of a wet roadway and
the other two being bike-on-bike.
RIDES/EVENTS:
Bob called for applause for Wanda Short in
recognition of the superb job she has done
in this area; Wanda graciously passed the
applause on to the ride leaders. She
announced that Tom Ponder will be starting a
10-10 (10 miles @ 10 mph) ride on the second
Thursday of each month out of North Port as
an orientation for new riders. She also
commended Richie Huttner for his consistent
willingness to lead leisurely rides to allow
beginning riders time to find their pace.
Wanda also stated that the May schedule has
been posted and that June is almost
finished. She finished by reminding all of
the sunset social to be held at Maxine
Barritt Park on April 13 beginning at 5 p.m.
with a mix and mingle.
Steve Christian
thanked all those who helped with the Tour
de Parks event held recently by the Friends
of the Legacy Trail.
Bob thanked
Connie Garrison, Jack Wallick, and Steve
Christian for organizing the Century Ride.
He also thanked Pat O'Hearn for the superb
job on the Memorial Ride.
BY-LAWS:
Sally Entlich thanked Peter Huber and Shelly
Stiefeld for their work on the by-laws
revision committee. She stated that the
main changes were in three areas. First, in
the area of membership brought about by the
change in the dues structure. Second, to
outline more clearly the duties of treasurer
and secretary. Third, to establish more
clearly the role of the immediate
past-president on the board and to provide
for a replacement position if that became
necessary. The changes will be available on
the website and will be voted on at the next
meeting. Bob Carroll expressed appreciation
to the committee for their hard work.
NOMINATING
COMMITTEE:
Fred Kistler
spoke on behalf of the committee comprised
of himself, Joanne Slemmer, and Tom Brady,
chairperson. Fred introduced the slate of
nominees: Bob Carroll, president; Peter
Huber, vice-president; Frank Lentz,
treasurer; and Janie Gattinger, secretary.
Fred asked for other nominations from the
floor and, hearing none, called for a motion
to close the nominations. It was so moved
and seconded; the vote was unanimous to
accept the nominees.
NEW BUSINESS:
Frank Lentz brought up the problem of
financing the Memorial Ride. He reported
that the cost to the club per person
attending is more than each pays in dues.
It was mentioned that having the club pay
for the catered lunch has not always been
the practice. It was suggested that members
should pay part of the cost. The discussion
was tabled and will be brought back for
consideration later.
Judy Jarvis read
an e-mail from Chris Read, a new member,
praising the CCBC.
The meeting was
adjourned at 7:30 p.m. Following the
meeting, a humorous play in eight acts was
presented by eight thespians and narrated by
Don Slemmer. The skits, written and
directed by Bob Carroll, showed wrong and
right safety practices.
Respectfully
submitted,
Judy Jarvis,
Secretary
COASTAL
CRUISERS BICYCLE CLUB
BOARD MINUTES
APRIL 11, 2011
The board of the
Coastal Cruisers Bicycle Club met Monday
evening at 6:00 p.m. at the Olde World
Restaurant. In attendance were Bob Carroll,
Charlie Pierce, Frank Lentz, and Judy
Jarvis.
Bob began the
meeting by announcing the slate of officers
to be nominated at the meeting that evening
and stated that Charlie Pierce will continue
to serve the club as off-season ride co-ordinator.
Other topics
discussed were as follows:
-
A
presentation of the work done on the
club by-laws to be made by Sally Entlich
that evening. Most changes have been
minor.
-
On the
question of whether to allow
electric-assist bicycles on club rides,
the board voted unanimously to allow
these for one year to see if there is
any impact. The board voted to not
allow gas-powered bicycles.
-
The
question of beer being provided after
rides was broached, and the board agreed
to leave the policy as stated in
the policy statements as filed.
-
Frank
talked about the cost to the club of
providing a catered meal at the Memorial
Ride. He stated that the total cost
divided by the approximately 150 members
present represented a cost of $14 per
person and argued that the club should
not pay more per person at an event than
that person pays in dues. The board
suggested that the club pay 1/3 the cost
leaving members to pay about $10 each
for the event. Frank will discuss this
at the meeting, and the issue will be
addressed more fully in the fall.
-
A club
member had requested the club to lobby
to keep dogs off bike trails. With the
understanding that all bike trails
require dogs to be leashed, the board
voted not to pursue the matter.
The board
meeting was concluded at 6:55 p.m.
Respectfully
submitted,
Judy Jarvis,
Secretary
COASTAL CRUISERS BIKE CLUB
Membership Meeting Minutes
March 14, 2011
The Coastal Cruisers Bicycle Club’s regular
monthly meeting was held on March 14, 2011
at the Old World Restaurant in North Port
with 40 members in attendance. President,
Bob Carroll opened the meeting at 7:00
PM.
MINUTES:
In the absence of Judy Jarvis, Cathy Pierce
read the minutes from the February
meeting. The minutes were approved as
read.
TREASURER’S REPORT:
Frank Lentz reported that the club has
$6,905.54 in the checking account.
MEMBERSHIP:
Sandy Lentz reported that we have 467 paid
memberships.
SUNSHINE:
No sickness or hospitalization to report.
Wanda Short mentioned that Robyn Saur’s
mother passed away.
COMMUNICATIONS:
No report.
WEBSITE:
Sally Entlich gave an overview of a process
next year we can use to provide club rosters
to members.
SAFETY:
Connie Garrison reported no accidents in
recent months.
RIDES/EVENTS:
Wanda Short gave an overview of upcoming
rides and events, to include the Century
Ride, Memorial Ride, Sunset Party and
others. Bob Carroll announced that Judy
Jarvis will be coordinating our next
“Holiday Party”, that we would use the same
venue (Elks), and that the date has been set
for Thursday Jan 12, 2012, in order to
separate it in time from the Pasta Bash and
to allow more snow birds to be welcomed back
to the Club.
BYLAWS COMMITTEE:
Sally Entlich gave an overview of progress
of the committee and forecasted May for this
committee’s report.
NOMINATING COMMITTEE:
Fred Kistler, with a nod to Wanda for acting
as a “closer”, said his committee would
nominate at the next meeting Bob Carroll as
President, Walter Taylor and Peter Huber as
Vice Presidents, Frank Lentz as Treasurer
and Janie Gattinger as Secretary. It was
announced that other nominations would be
accepted from the floor at that meeting.
RIDE LEADER RESPONSIBILITIES:
Bob Carroll led a group discussion about the
responsibility of a ride leader to state
clearly his or her planned riding speed and
to abide by that announcement. Bob has
committed to summarize the discussion in a
separate message.
Bob closed the meeting at 7:30, after which
Ted Short gave an outstanding report with
photos of a seven-day barge/bike trip
members of the Club took last summer along
the Mosel River in Germany. What a wonderful
trip.
Respectfully submitted,
Bob Carroll for Judy Jarvis
Secretary, Coastal Cruisers Bike Club
COASTAL CRUISERS BICYCLE CLUB
MINUTES,
FEBRUARY 15, 2011
The Coastal Cruisers Bicycle Club held its
regular monthly meeting on Wednesday,
February 15, 2011, at the Olde World
Restaurant in North Port with 55 members and
4 guests in attendance. President Bob
Carroll opened the meeting at 7:00 p.m.
Minutes:
The minutes from January's meeting were
read. One correction was made: the date
for the Century Ride is March 20 with March
5 being the deadline for sign-up.
Treasurer's Report:
Frank Lentz reported that the club has
$6,855.93 in the checking account.
Membership:
Sandy Lentz reported that to date the club
has 437 active members with 97 previous
members not renewed. Bob Carroll thanked
Sandy for the superb job she has done with
membership.
Sunshine; Communications:
In the absence of JoAnn Slemmer, Tom Lukas,
and Gary Bryant, there were no reports from
these positions.
Web Master:
Sally Entlich reported all but two of our
advertisers have signed up again this year.
Safety Director:
Connie Garrison reported the good news of no
accidents so far this month and reminded all
that there is now a place on the web for the
safety report.
Upcoming Events:
Wanda Short thanked leaders, sweeps, and
riders. She reminded us that we are all
club ambassadors and thanked us for greeting
"newbies" and helping them find the right
ride group.
She stated
that she and Jack Wallick try to use
snowbirds as leaders during the season, but
that this is not to overlook anyone who
wants to lead. Wanda went on to report on
several upcoming events:
The annual ride at Withlacoochee on March
2-4 has about 100 signed up.
The Memorial Ride on the last Saturday in
March which Pat O'Hearn is chairing. Riders
need to send in a check to register, but the
checks from those who attend will be
shredded.
The Century Ride on March 20 from Shamrock
Park which Jack Wallick and Connie Garrison
are chairing. This event is for club
members only, and riders need to reserve a
spot in advance.
A "sunset party" April 13 at Maxine Barrett
Park at 5 or 6 p.m. There is no ride, pot
luck dinner only, and BYOB.
Bikes International is offering again a bike
workshop at their store on Thursday, March
10, at 6:30 with wine and cheese.
Steve Christian announced the upcoming
Friend of the Legacy Trail's Tour de Park.
More information can be found on their
website.
Old Business:
Bob Carroll stated that last fall's Pasta
Bash has generated some positive feedback
about the changes made. Allen Deckebach is
going forward with the same plan for next
fall. Bob also announced that the Holiday
Party will be moved to January next year and
that the plan is to hold it at the Elks
again.
New Business:
Bob Carroll reported that Jim Jones and Tom
Brady are forming a Training and Development
Committee for the training of leaders and
sweeps. They will be starting on February
17. Bob also stated that the club by-laws
need another look for some small revisions
and that Peter Huber and Sally Entlich will
be working on that. Bob further announced
that Joanne Slemmer, Tom Brady, and Fred
Kistler are on this year's nominating
committee. As a last order of business, Bob
informed us that a roster of members is
available to members by e-mail or by snail
mail; a notice will be coming shortly to
invite members to request the roster if they
wish.
The meeting was adjourned at 7:40.
Charlie Pierce then introduced Jack Wallick
and Charles Hayes who gave an informative
report followed by a beautiful slide
presentation on their group's September 2010
trek over 575 miles on the Blue Ridge and
Skyline Parkways.
Respectfully
submitted,
Judy Jarvis, Secretary
COASTAL CRUISERS BICYCLE CLUB MINUTES
JANUARY 10, 2011
The Coastal Cruisers
Bicycle Club held its regular monthly
meeting on January 10, 2011, at the Olde
World Restaurant in North Port with 66
members in attendance.
President Bob
Carroll opened the meeting at 7:00 p.m. He
welcomed back returning snowbirds and
introduced four new members.
Minutes: Since there had
been no meeting in December, the November
minutes were not read but accepted as
published on the web site.
Treasurer's Report: Frank
Lentz reported that the club has $6,661.76
in the checking account.
Membership: Sandy Lentz
reported that we have 321 renewed
memberships and 225 non-renewed memberships
from 2010 for a total of 546 members
including three who enrolled that evening.
Upcoming events: Wanda
Short announced three upcoming events.
January 7 at Myakka State Park with brown
bag lunch. January 29, a swap ride in
rotunda with pot luck lunch after. February
13, a "bicycle built for two" ride, some
speeds to be led by tandems, with ice cream
sundaes to follow. Wanda is looking for
leisure leaders for this ride. She also
stated a need for 10-12 mile/hour leaders in
general. Wanda also announced that she
already has 80 people signed up for the
Withlacoochee event, and so we will be using
two restaurants the first night as well as
the second.
Jim Jones spoke
about the upcoming Roundtable training on
Wednesday, January 19, at the North Port
Library. He stated that he has 20 signed up
and has room for another ten.
Steve Christian
thanked the club, and in particular Wanda
Short and Jack Wallick, for their help and
support at the recent Friends of the Legacy
Trail open house. He announced that their
club will be sponsoring a ride in Nokomis on
April 3.
Sunshine: Bob Carroll
recognized Joanne Slemmer as the new
Sunshine Coordinator and thanked Wanda Short
for her work in that position.
Communications: In the
absence of Gary Bryant and Tom Lukas, Bob
Carroll commended both on an excellent job.
Web Master: Sally reported
on the number of "hits" on our web site,
4500 in the past three months.
Safety Director: Bob
Carroll introduced Connie Garrison as the
new Safety Director.
Old Business: Accompanying
his remarks with amusing slides, Bob Carroll
reported on the "State of the Club,"
including data on accidents, weddings, and
births, among others. He also reported on
recent appointments to club posts and on
empty positions. Further information
presented was on the goals set for this year
and on how well we have been able to meet
them. He congratulated the organizers of
the Pasta Bash and the holiday party. Pasta
Bash may be continued this fall as it was
this past year; the decision will be made
later. The holiday party may be moved from
December to January. This also is open for
discussion, and the decision made later.
New Business:
The question of
whether there is interest in having more
business cards printed with club information
was raised. Several members indicated an
interest in having them to hand out.
Bob Carroll
introduced a plan and timeline for
end-of-year membership cut-off and directory
distribution. An e-mail will be sent
January 15 to remind those who have not
renewed, followed by another February 1 to
those who still have not renewed asking for
a reason. By February 15, a list of members
will be available; those who wish one can
request and obtain one by e-mail or by snail
mail.
Jack Wallick
announced the Century Ride which he and
Connie Garrison are organizing for March 20.
There will probably be four groups if the
same number of people attend as last year.
Rides will be 14-15 and 16-18, possibly
faster if leaders are available. There will
be no lunch this year; lunch will be at
Subway on Laurel on your own. However, Sag
stops will be available with liquids and
food, and refreshments will be available at
the end of the ride. This ride is open to
members only. If any non-members show up,
they will be invited to join. Forms will be
available for sign-up.
The meeting was
adjourned at 7:35. Bob Carroll reminded
everyone that next month's meeting's date
has been changed from Monday, February 14,
to Tuesday, February 15.
Following the
meeting Robin Saur presented information
on Paul's and her August 2008 Cape Cod Caper
along with a slide show of beautiful photos
of the trip.
Respectfully
submitted,
Judy Jarvis, Secretary
COASTAL CRUISERS BICYCLE CLUB
BOARD MINUTES
January 6, 2011
Meeting began at 4:00 p.m. Present were Bob
Carroll, Walter Taylor, Charlie Pierce,
Frank Lentz, Judy Jarvis, and Connie
Garrison.
Bob welcomed Connie Garrison as the
club's new Safety Director. Connie stated
that her focus would be on collecting and
disseminating information. She expressed
her concern that, because "policy becomes
rule," we need to be careful in writing down
policy because of liability issues. She
also suggested that we need to identify
problems before setting policy. She
suggested that we might consider developing
a membership form which listed safety rules,
so folks sign on each year. Bob stated that
he felt the emphasis should be on the ten
basic rules; Walter suggested that the
guidelines and suggestions that have been
developed might be presented as a topic of
the month on the web or at meetings.
Bob mentioned the upcoming Roundtable
training. Among other topics presented, Tom
Brady will be addressing the function of the
ride starter. Bob stated that this role
needs more training and/or study because of
its importance. Charlie suggested that the
club might consider starting at two times,
especially on Thursdays during the season,
in order to reduce large starts.
Bob spoke about an effort coming out of
Gainesville to lobby for Florida legislation
that would allow bikes to yield at stop
signs rather than require a full stop. Our
club does not now have an official position
on whether or not to support this effort.
Gary Bryant is in charge for us.
It
had been requested that guest memberships
not extend to the Memorial Ride or the
Century Ride. The board voted that these
rides would be open to members only. Any non
member can simply become a member at $10.
This exception to the guest membership
program will be included in our policy file
and will apply in future years.
Bob handed out a draft plan for end-of-year
membership cut-off and directory
distribution. The plan aims at closing the
renewal process in an easier manner and
providing new rosters for club members who
want them.
Frank and Judy presented information on past
amounts donated and memberships paid to
League of American Bicyclists, Florida
Bicycling Association, Friends of the Legacy
Trail, and Venetian Area Beautification,
Inc. Payment on these is tabled until Bob
has a chance to discuss them with Sally and
Wanda.
The next membership meeting is Monday,
January 10. Charlie will introduce Robin
Sauer for her presentation. Bob previewed
the points that he will make in his
president's report on "State of the Club."
Bob listed the new positions in the club:
Connie Garrison as Safety Director; Tom
Lukas as Email Messenger; Joanne Slemmer as
Sunshine Coordinator. Bob mentioned that
Alan Deckebach will do the Pasta Bash again
but is looking for a co-chair. He also
stated the needs for a chairperson for the
holiday party and for both winter and summer
ride coordinators.
Sally had asked for approval for a
commercial advertisement and also for extra
charges for any changes made to the ad once
it was set. The board approved the ad and
stipulated that a fee for changes to any of
these ads midyear would be $25.
Wanda had requested permission to reserve a
pavilion for the three Myakka Park rides at
$85 each. The board voted in favor.
Final discussion was on Pasta Bash and the
holiday party. Main change proposed was to
have the latter in January. No resolution.
Meeting was adjourned at 5:30.
Respectfully submitted,
Judy Jarvis, Secretary
COASTAL CRUISER’S BIKE
CLUB
MINUTES
NOVEMBER 8, 2010
The
Coastal Cruisers Bicycle Club’s regular
monthly meeting was held on November 8, 2010
at the Old World Restaurant in North Port
with 41 members in attendance with three new
members, Paul Burrows, Ken Gifford and Joe
Caldgrane.
President, Bob Carroll opened the meeting at
7:00. Bob announced that there would be
no meeting in December because of the
Holiday Party on December 2.
MINUTES: In the
absence of Judy Jarvis, Pat O’Hearn read the
minutes from the October 11, 2010 meeting.
The minutes were filed as read.
TREASUER’S REPORT:
Frank Lentz reported that the club has
$8,666.96 in the checking account.
MEMBERSHIP:
Sandy Lentz reported that we have 513 paid
memberships.
RIDE
LEADERS: Peggy
and Richard Edward were absent. Wanda Short
and Jack Wallick will start being the ride
leaders in January.
SUNSHINE: Wanda
said that she sent out three cards to
members.
PASTA
BASH: Alan
Deckebach reminded folks to send in their
registration forms and checks.
HOLIDAY PARTY:
Walter Taylor asked everyone to get in their
money for the Holiday Party to be held at
the Elks in Englewood on December 2.
PARADE: Walter
also asked members to sign up for the
Rotonda Parade to be held on November 27 and
to be sure to wear your CCBC jersey. Food
will be provided after the parade.
NEW
BUSINESS:
Ø
Bob discussed a
proposal to make a change to a per-person
system and drop the family membership
discount. Family membership would be twice a
single.
Bob discussed the arguments in favor and
opposed. He announced that the Board
recommended approval of the change. A
motion was made “to change our membership
and dues policy to a per person system”. The
motion was seconded. After some discussion,
the motion carried unanimously.
Ø
Bob also stated
that the Board recommended the 2011 dues to
be $10 per person for everyone. A motion
was made “to make the dues $10 per person in
2011”. The motion was seconded. After some
discussion, the motion carried unanimously.
Ø
Bob stated that Sandy Lentz
now is open for business for renewal forms
and checks for 2011.
Ø
Safety:
o
Charlie Pierce
spoke about safety and urged everyone to
think safety when riding. He recounted the
improvements we have made as a Club since he
joined. Tom Ponder spoke about the necessity
of wearing a helmet.
o
Jim Jones and
Bob Carroll addressed accident site
management and reporting. The accident
report, which is on the web site, should be
filled out for every accident during a club
ride. This is mandatory for the insurance
company. The forms should be sent to Jim
Jones until we get a Safety Director, when
they will go to that person.
o
Sandy Duke said
she filled one out and it was quite easy.
o
Bob announced
the Board looked at our requirement for ride
leaders to give a safety reminder and
decided to keep it but to make it short and
sweet and tailored for the needs of the
group and the ride.
Ø
Bob mentioned
that there are also on the website two new
or revised forms, Guest Membership and
New/Renewal Membership. Bob demonstrated how
to offer a 14 day guest membership to a
nonmember, get the form signed, and give the
person a new membership form to mail in with
a check. There is no need for a follow up
nonmember waiver form. The guest membership
forms should be sent to our secretary for
filing, and the new/renewal membership
forms, with check, should be sent to Sandy
Lentz for recording.
Ø
Bob handed out
for each ride leader to carry little
zip-lock packets, containing 5 guest
membership forms, 5 new membership forms, 1
accident form and a pen. He urged ride
leaders to have them even though the ride
starters normally handle new riders at our
larger rides. Wanda was given extra packets.
Bob
closed the meeting at 7:50.
Respectfully submitted,
Pat
O’Hearn for Judy Jarvis
Secretary, Coastal Cruisers Bike Club
Coastal Cruiser’s Bicycle
Club
Board Minutes
Thursday, November 4, 2010
Present:
Bob Carroll, Charlie Pierce, Frank Lentz,
Judy Jarvis, and guests Wanda Short and Jim
Jones.
The meeting began at 4 p.m. Bob Carroll
began with a review of the goals for the
2010-2011 year.
The first hour following was devoted to a
discussion of the topic of safety and the
role of the ride leader in insuring safety.
Discussion comments pointed out that the
Bicycle Rules and Helpful Hints and the Ride
Leader Sweep Guidelines were nothing new,
that these are practices that the club
generally promotes and adheres to, and that
putting them in a formal format will help
members and ride leaders focus on safety
issues. It was further stated by several
present that every member needs to be aware
of safety as a priority because everyone is
affected and that emphasis on safety will be
needed more as more riders show up and as
traffic increases. The general consensus
was that safety reminders before rides do
not have to be lengthy but should be
tailored to the group. Jim suggested that
it would be good to have a veteran rider
mentor new riders who were not accompanied
by a member of the club.
Bob asked that Jim present information at
Monday's monthly membership meeting on the
Accidents and Incidents Procedure and
Reporting Form. Bob offered to help with
that short presentation.
Wanda and Jim left at 5 p.m. and the meeting
continued with other club business.
Bob asked for opinions on putting
information about our insurance in the chain
letter, and it was agreed that this would be
a good idea.
Bob relayed a question about under-age
attendance at Pasta Bash. The question
concerned whether to charge the child of a
member as a member or as a non-member. The
by-laws only state that anyone under the age
of 16 may be allowed to participate with
parental approval and under special
consideration. It was decided that the
child should be charged as a non-member.
Frank mentioned that ticket sales for the
upcoming Holiday Fest were going very slowly
and that tickets would be available at Pasta
Bash.
Beyond presenting the Safety Committee forms
as mentioned above and standard reports and
announcements, Monday's general membership
meeting will focus on discussion and vote on
changing the membership dues to per person
and eliminating the family membership
discount. The dues for 2011 at $10 per
person will also be voted on.
Meeting adjourned at 5:30.
Judy Jarvis, Secretary
COASTAL CRUISERS BIKE CLUB
MINUTES
OCTOBER 11, 2010
The Coastal Cruisers Bicycle Club's regular
monthly meeting was held on October 11,
2010, at the Olde World Restaurant in North
Port with 30 members in attendance plus two
new members, Allen Brewer and April Merrill.
President Bob Carroll opened the meeting at
7:15 p.m.
MINUTES:
Judy Jarvis read the minutes from the
September 13, 2010 meeting. The minutes
were filed as read.
TREASURER'S REPORT:
Frank Lentz reported that the club has
$4,457.42 in the checking account. Frank
announced that the membership will vote in
November on whether to streamline the dues
procedure by going to a per member dues
system. Frank also mentioned that ride
leaders who provide refreshment or
entertainment can obtain reimbursement from
the club. Pre-approval for a general amount
is needed from the treasurer.
MEMBERSHIP:
Sandy Lentz reported that the club has 505
paid members: 161 family memberships and
184 single memberships. Sandy stated that
membership cards will be available at Pasta
Bash.
RIDE SCHEDULES:
Peggy Edwards thanked everyone for their
help and mentioned that she still had a lot
of openings for December, especially on
Sundays. She asked that those planning on
attending the October Fest ride call ahead
so that Ruth and Phil could plan the food
needed.
WEB MASTER:
Sally updated us on the new web site. She
also explained the possibility of using a
club membership provider for signing up for
membership and for paying dues on line. The
benefit would be that all transactions would
be through a server and not overload a
private computer
SUNSHINE:
Wanda reported that she has made 17 contacts
since last spring and asked, if someone
needs a contact, to please let her know so
that she can follow up.
NEW
BUSINESS:
-
Pasta Bash:
Alan Deckebach thanked Audrey, Sally,
and Wanda for all the work they had done
towards this major event. He announced
that the Pasta Bash will be held on
November 19 and 20, 2010, and that this
year the social and dinner will be held
on Friday evening with only the ride on
Saturday. Registration envelopes were
available.
-
Holiday
Bash: Walter announced that
the holiday party will be at the Elks on
Indiana Avenue in Englewood on Thursday,
December 2.
-
Friends of
the Legacy Trail: Steve
Christiansen spoke about a training
timetable, an event to get more people
on the Trail. Though not geared to
those who know bikes, everyone is
welcome. He also invited anyone
interested to a training session for
trail ambassadors.
-
Rotonda
Parade: Walter talked about
the parade on Saturday, November 27. He
stated that he had some riders signed up
but needs about another half dozen
riders.
-
Guest
Membership: Charlie Pierce
explained the new policy of allowing
guests a two-week "guest membership" per
year. Guests will only need to sign one
waiver. Leaders will need to be aware
and follow up. The new form is
available on the Web. Waivers will need
to be kept on file for four years.
SAFETY:
Bob Carroll introduced the
major topic of rider safety and then
introduced Jim Jones who has been working
with a committee on this very important
subject. Jim emphasized the need to improve
riding safety. To that end, he and his
committee have been working on six subjects,
three of which were reported on. Wanda
Short spoke on riding guidelines that were
developed. She encouraged members to go to
the Web and read these ten rules, ten tips,
and ten tips. Don Slemmer spoke on the
issue of leader responsibilities and also on
the responsibilities of the sweep. Jim
Jones stated the need for a safety director
who would work with the board. He read the
job description which he and the committee
had formulated, outlining
the key responsibilities. Bob thanked all
three for their hard work.
The meeting was adjourned at 8:35 p.m.
Respectfully submitted,
Judy Jarvis, Secretary
Coastal Cruisers Bike Club
Coastal Cruiser’s Bike Club
Board Minutes
Wed Sep 29, 2010
Present:
Bob Carroll, President; Frank Lentz, Treasurer; Walt
Taylor, Past President. Charlie Pierce,
Vice-President. Not present: Judy Jarvis,
Secretary.
Events,
Parades and Socials:
We discussed various events to include the
Pasta Bash, Holiday Party, and several
community affairs. All seem on track.
Safety:
The board reviewed the safety program
scheduled to be rolled out on Oct 11 and Nov
8 and totally supports these efforts. The
board also realizes that this has to be a
long, steady change to upgrade our safety
posture to the point that everyone supports
the program.
Guest Membership Program:
The board reviewed the new waiver form and
the policy statement relative to this
program and decided to roll it out at the
Oct 11 Membership Meeting.
Per person Membership Dues:
The Board approved a broadcast message on
this issue to be sent out by the President.
It also approved a new form to be used for
new and renewed memberships and a policy for
transitioning in the next few months to the
new system. It also approved the proposal to
present this to the membership for vote at
the Nov 8 Meeting.
Dues Policy:
The Board approved the formula the Treasurer
proposed and incorporated it into a policy
statement.
Website Advertising:
The Board approved the policy on advertising
proposed by the Web Master.
Bob Carroll
President
COASTAL CRUISER’S BIKE
CLUB
MINUTES
SEPTEMBER 13, 2010
The Coastal Cruisers Bicycle Club’s regular monthly
meeting was held on September 13, 2010 at the Old World Restaurant in North Port
with 22 members in attendance plus two new members, Joe Candelaria and Jenny
Christophersen.
In the absence of President, Bob Carroll, Vice President
Charlie Pierce opened the meeting at 7:00.
MINUTES: In the absence of Judy Jarvis, Pat
O’Hearn read the minutes from the May 10, 2010 meeting. The minutes were filed
as read.
TREASUER’S REPORT: Frank Lentz reported that the
club has $6,309.50 in the checking account.
MEMBERSHIP: Sandy Lentz reported that we have
345 paid family memberships – with 20 new members.
WEB MASTER: Sally updated us on our Communication
Leader, Gary Bryant. Doing well and is back communicating for the CCBC.
Sally also has the Pasta Bash flyers printed and explained how we can register
on the net. Also, there has been a reprint of the Club Brochure. Sally also
has purchased some new software to improve the club’s web site.
RIDE LEADERS: Peggy thanked everyone for helping
her and said she still needs some leaders for November and December. Also
there will be a “Tour de North Port” ride on Sunday, October 24, if anyone is
interested. This is not a CCBC ride.
NEW BUSINESS:
Ø
Walter Taylor spoke about the “Holiday Fest” to be held at the
Elks in Englewood. He and Leslie Kruger will be in charge.
Ø
Walter also spoke about the Safety Program that Jim Jones is
working very diligently on with more info to come when Jim returns.
Ø
Walter talked about the Rotonda Christmas Parade on Saturday,
November 27. The CCBC members that are interested will be riding in the
Parade.
Ø
Charlie Pierce spoke about a temporary membership in process where
a rider can ride two weeks before they need to join the club. Also, ride
waivers need to be signed and maintained for up to four years.
Ø
Steve Christian gave a demo on the proper fit for helmet safety.
Steve is now certified in helmet fitness.
Charlie closed the meeting at 7:30.
After the meeting Charlie gave a very interesting overview
on their trip “Bike Riding in Germany.”
Respectfully submitted,
Pat O’Hearn for Judy Jarvis
Secretary, Coastal Cruisers Bike Club
Coastal
Cruiser’s Bike Club
Board Minutes
Thursday August 19, 2010
Present:
Bob Carroll, President; Frank Lentz, Treasurer; Walt Taylor, Past President.
Charlie Pierce, Vice-President. Not present: Judy Jarvis, Secretary.
Parades
and such:
We frequently
get invited to participate in these community events. The board decided that
these kinds of involvement are fine but must be coordinated by a volunteer. Bob
Carroll will coordinate the club’s involvement in “Englewood’s Pioneer Days” on
Sep 6; Walter Taylor will coordinate our involvement in the Rotonda Christmas
Parade on Nov 2; and we will solicit at the next membership meeting a volunteer
(if there is an interest) to coordinate our possible involvement in the Rotonda
Christmas evening parade.
Upcoming
Events:
The Board received an update on the Pasta Bash and Holiday Fest and totally
supports and appreciates the planning thus far accomplished. It appears that the
Holiday Fest will require approximately $200 to support the cost for room rental
and cash bar tender. The board has approved up to $400 to cover such costs.
Safety:
The board reviewed six documents prepared by the safety committee. The documents
range from biking rules to an accident reporting form and together provide the
ground work for a solid safety program for the Club. The board voted unanimously
to approve these documents and wishes to thank the people involved with this
effort.
Dues:
The question arose as to what dues are appropriate to fund the club’s needs. The
treasurer presented a formula which was accepted by the board as a guideline
going forward: namely to have $10 per person (counting singles as one and
families as two) in our working capital. (Note: In May we had 168
singles and 153 family memberships for 474 people.) Basically, this formula
means that, if we have 474 members, we should have $10 X 474 = $4,740 working
capital. Then we can adjust the dues going forward (up or down) to allow the
treasury to keep roughly the right balance. Because our treasury currently has
about $6,500, the treasurer recommended, and the board agreed, to decrease the
revenue gained from dues in 2011 to move toward the $4740. (See next paragraph
for details.)
Per person
Membership Dues:
The Board discussed the proposal to go to a “one dues per person” system,
instead of our dual system, which has a single membership (currently $15) or a
family membership (currently $20). The main argument to change is for
“fairness”. The Board agreed with this argument. The Board agreed to implement
this change beginning in 2011. The Board agreed to assign the level of dues for
2011 to $10 per person, which translates to $20 per family. It is the board’s
intent to present these issues for decision at the November Membership meeting
when we will have sizable group.
Refreshment
Reimbursement Policy:
The Board has decided that ride leaders who request reimbursement of club ride
expenses under policy #1 will not be reimbursed for alcohol. Policy #1 will be
so amended.
Bob Carroll
President
Coastal Cruiser’s Bike Club
Board Minutes
Thursday June 24, 2010
Present:
Bob Carroll, President; Frank Lentz, Treasurer; Walt Taylor, Past President. Not
present: Judy Jarvis, Secretary; Charlie Pierce, Vice-President. Charlie Pierce
called in by phone and voted on the two votes noted below, in order to provide
the necessary quorum (4) for voting.
Updates:
Ø
Calendar events: Next membership
meeting, Sep 13; Pasta Bash, Nov 19/20; Holiday Party, Dec 2; Memorial Ride, Mar
26. The Board is particularly pleased with the changes planned for both Pasta
Bash and Holiday Fest.
Ø
Results from correspondence: email
to folks who have not renewed membership: no new memberships received; one email
feedback that the person quit because the 14 MPH rides were too fast. Responses
from our request for volunteers: 45 folks, for which the Board is very thankful.
Ø
Safety Committee: making some
headway in spite of the summer months; they have produced drafts of biking
guidelines, ride leader guidelines, accident/incident reporting form, and
accident/incident reporting system. The committee strongly recommends that we
appoint a Safety Director and has drafted a job description for same. Still
looking for someone to fill this role. Expect committee updates later in the
summer.
Ø
Press coverage recently in North
Port and Venice.
Policy Statement #2:
(Click
here) The Board, after some discussion, approved 4-0 (with a vote from
Pierce via phone).
Website Upgrade:
The Board approved 4-0 (with a vote from Pierce via phone) for Sally Entlich to
spend up to $1,000 on this project.
Budget Planning:
Board discussed the need to track carefully the total sums provided to ride
leaders for refreshments and the question of how our finances will look in the
Fall when we must vote on the dues for 2011.
Dual vs. Single Membership System:
Board discussed the recommendation we received to go to a “one dues per person”
system, instead of our dual system, which has a single membership (currently
$15) or a family membership (currently $20). (Main argument to change is
“fairness”.) If we elect to change, it will require a bylaws change. (Should we
change to a “one dues per person” system and should we desire to collect the
same amount for our annual dues, the math on this works out that $12 per person
or 2 X $12 = $24 for a family would net us roughly the same.) The Board is
divided on this and will solicit more input from members. Issue tabled.
Waivers:
Board discussed the dual dilemma related to waivers: 1.) When the fast riders
depart from our club start point, often some are not members and therefore not
covered by our insurance, and 2.) When quests ride with the club, on their
second ride, they must either join the club or not be allowed to ride because of
our insurance policy, which has a nasty taste to it. Solution for 1.) seems to
be to ask the fast riders to fly early from our start point thereby separating
themselves from our club-announced ride. Solution for 2.) unclear. Treasurer
will consult with our insurance carrier. No vote. Issue tabled.
Other:
Thanks to Patty O’Hearn for
volunteering to run the memorial ride.
Submitted by
Bob Carroll
President
Coastal Cruiser’s Bike Club
Board Minutes
Sunday May 23, 2010
Present:
Bob Carroll, President; Charlie Pierce, Vice-President; Frank Lentz, Treasurer;
Walt Taylor, Past President. Not present: Judy Jarvis, Secretary.
Discussion:
This was an impromptu Board meeting held after a ride for the purpose of voting
on a request from Sally Entlich relating to improved email communications. The
board unanimously approved $105 that purpose.
Bob Carroll
President
COASTAL CRUISER’S BIKE CLUB
MINUTES
MAY 10, 2010
The Coastal
Cruisers Bicycle Club regular monthly meeting was held on May 10, 2010 at the
Old World Restaurant in North Port with 30 members in attendance.
President,
Walter Taylor opened the meeting at 7:00 and welcomed two new members. At
this point Walter thanked the past Board for all their hard work and everyone
for their support. Walter then turned over the meeting to the new President,
Bob Carroll.
Bob spoke
about his five goals for the club that he hopes can be achieved.
MINUTES:
In the absence of Judy Jarvis, Pat O’Hearn read the minutes from the April 12,
2010 meeting. The minutes were filed as read.
TREASUER’S
REPORT:
Frank Lentz reported that the club has $6,468.88 in the checking account.
Frank also spoke about the new procedure for club members to get reimbursed for
any expenses they may incur as leaders of a ride.
MEMBERSHIP:
Sandy Lentz reported that we have 326 paid family memberships. Since December
we have had 129 new members and there are still 57 who did not renew their
membership.
WEB MASTER:
Sally spoke about adding the new policy to the web and trying to make changes in
the design.
RIDE
LEADERS:
Peggy thanked everyone for helping her and said she still need some help for
August.
COMMUNICATION:
Gary Bryant
spoke about the new signs that have been put up in Sarasota County.
This will
be our last membership meeting and in June all rides will start at 8:00.
NEW
BUSINESS:
Bob spoke
in detail about his five goals. He asked Sally to post the Policy Statement
and the policy for reimbursement for club rides on the web.
Jim Jones
will be writing up our Biking Guideline and the Ride Leader Guidelines.
Bob also
talked about possibly changing the membership dues. The Board will be looking
at this system in the future.
Gary Bryant
spoke about a new law that will make it mandatory to use the bike lane. He
passed out information and asked everyone to get in touch with the Governor’s
office and voice our opinion to not pass this new law.
Bob closed
the meeting at 7:45.
Respectfully submitted,
Pat O’Hearn
for Judy Jarvis
Secretary,
Coastal Cruisers Bike Club
Coastal Cruiser's
Bike Club
Board Minutes
Wednesday, April 28, 2010
Present:
Walt Taylor, President; Pat O'Hearn, Secretary; Incoming officers: Bob Carroll,
President; Charlie Pierce, Vice-President; Frank Lentz, Treasurer; Judy Jarvis,
Secretary.
The meeting began at
2 p.m. President Walt Taylor presented general information to the incoming
board. Topics covered included:
Programs:
No program has been set for may other than the installation of officers. Walt
Taylor suggested that Connie Garrison might be open to doing a CPR program
sometime in the future.
Incorporation:
The subject of incorporating the club had been discussed during the past year,
and the decision had been made not to incorporate because the current taxes are
low and the costs involved in incorporation are high.
Ride Waivers:
Getting non-members to sign a waiver remains a priority. Non-members are not
covered by our insurance beyond one ride. Waivers should be retained on file.
Accidents:
All accidents should be reported, and reports maintained on file. Our insurance
will pay medical costs beyond that paid by the rider's own insurance.
Club Rides:
Those rides listed on the web are considered club rides. Special rides and
events, i.e. those not set up by the ride coordinator or those not regularly
recurring, need board approval to be considered club events.
Advertisers:
Sometimes businesses that advertise on our web site overlook renewing ads
although letters are routinely sent to them. Fred Kistler follows up with them
when he drops club pamphlets.
Membership:
Walt expressed concern over the numbers of members not renewing. The board
voted unanimously to send an e-mail reminder to those who have not renewed this
year. It was agreed to ask Sandy Lentz, membership chair, to do this.
Volunteers:
Bob Carroll lauded our club volunteers and their valuable contributions. He
stated that the board should help find volunteers to meet the needs of those in
the front lines. He suggested passing around a sheet at meetings and also
sending an e-mail requesting members to sign up to be part of a non-specific
volunteer pool.
Dues:
It
has been suggested that the dues are uneven between singles and families. Bob
Carroll offered a couple of ways of making the dues more equitable and presented
the effect these variation would have on income from dues. He asked that board
members get input from other club members and stated that we would revisit the
question for vote in the fall.
Safety Committee:
Bob Carroll presented information on the formation of a safety committee and
asked for comments. Charlie Pierce suggested bike information seminars to
disseminate general and safety information to new riders.
Other:
Bob Carroll also addressed respective duties of board members and presented a
list of goals for the year.
Meeting adjourned at
4 p.m.
Judy Jarvis,
Secretary-elect
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